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2002
DELTA MIATA CLUB OFFICER ELECTIONS
The election for
next year's DMC officers will be held at the Holiday Party on December
2d. Per the Club's By Laws, voting of officers will result from
majority votes of the members present at the party. A description
of each Board Member and Voluntary position is described below.
Please plan on attending the party, casting your nominations and voting
for your candidate!!
The volunteer positions shall also be established at the Holiday Party
and term of those positions (excepting the event host positions)
will be from January 1 through December 31.
PRESIDENT
Shall
have general supervision of the affairs of the Delta Miata Club
(hereafter referenced as DMC) and shall preside at all business meetings
of the club. The President has the power to establish committees
and shall be a member, ex-officio, of all such committees. In the
President's absence, those duties shall be empowered to the
Vice-President.
VICE-PRESIDENT / SECRETARY
The
Vice-President shall take over the duties of the President should the
President be unable to perform them. In addition, the
Vice-President/Secretary is responsible for taking minutes at all
meetings and producing said minutes at subsequent meetings
(chronologically, i.e., minutes taken at the March General Membership
Meeting would be distributed at the April General Membership Meeting).
The Secretary at the General Membership Meeting will read those minutes.
Should the Vice-President be required to preside over a business meeting
of the club, another officer/volunteer may take over the duties of
secretary.
TREASURER
The
Treasurer shall have charge of and be responsible for all monies
belonging to the club, collect dues, pay bills, keep accurate records
(being ready to display and explain such at any time) and provide new
member information to the Editor and Membership/PR officers. All
checks are to be signed by two officers. The Treasurer shall
render a treasury report and membership status at each meeting and shall
prepare special reports as requested by the President. The
Treasurer will provide a list of all new members to the President,
Membership/PR and Editor at each monthly meeting. The Treasurer is
also responsible for the establishment and maintenance of the Tax Id.
This includes filing a tax form at the end of each year.
MEMBERSHIP/PR
Shall
be responsible for contacting Mazda dealers and Dealer Associations in
regard to sponsorship, dealer given incentives, donations and
contributions, etc. This position shall be responsible for new
member recruiting programs and shall also be responsible for public
relations work. All information obtained shall be provided to the
Editor. This position is responsible for sending welcome letters
and club decals (or other club items) to all new members.
EDITOR
Shall
be responsible for producing quality newsletters within one week of the
official monthly General Membership Meeting. This position is also
responsible for maintaining membership labels, copying and sending all
newsletters.
WEB
MASTER
Shall
be responsible for the establishment and maintenance of the DMC Web
Site, ensuring that information on the site is current and relevant to
the interests of the club.
TECHNICAL DIRECTOR
Shall
be responsible for providing technical information to club members.
Serves as coordinator for SCCA related events within the club.
ACTIVITIES CHAIRPERSON
A
temporary, voluntary position. Activities Chairperson may
volunteer for a monthly event at the annual November Holiday Party.
DMC will strive to perform one activity or event per month, each year.
Additional events are optional. Activities Chairpersons shall be
responsible for planning, advertising, conducting, supervising and
reporting on their activity or event. This position is encouraged
to be held by each and every member (or a number of members on one
event) on a rotating basis. Each volunteer Activities Chairperson
will be directly responsible for his/her particular planned activity or
event from start to finish. Preliminary description of the event,
maps and any other needed information shall be provided to the Officers
at least two months in advance of the event. The entire membership
shall be notified by newsletter to assure maximum participation.
Other forms of invitation, e.g., telephone calls, written invitations,
etc., are also acceptable, at the Chairperson's discretion. As
soon as possible, but at least within one week after the event, said
chairperson shall be encouraged to provide a written account of that
event (photos are encouraged) to the Editor so that an account of the
event can be included in the next published newsletter.
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